Capture Subcontractor Change Order Exposure

Get real-time visibility into every COR submitted by your subcontractors, including what’s pending, what’s priced, and what’s approved. Clearstory gives you a shared source of truth so you can forecast accurately, avoid billing surprises, and never lose track of cost exposure again.

You Can’t Manage What You Can’t See

Change Order cost exposure is one of the biggest blind spots on a project. Most GCs rely on email to request subcontractor COR logs and use side spreadsheets to track what’s out there. That means risk only shows up once it hits the budget, or when the owner asks cost and forecast questions you can’t answer with confidence.

No live view of COR status across all trades

No standardized log to roll up exposure

No way to ensure forecast contains all COR risk

Know What’s Coming, Before it Costs You

Clearstory categorizes and captures every Specialty Contractor COR in one live, filterable Change Order Log so you can stop chasing updates and start owning the numbers.

A Real-Time Log of Every Subcontractor COR

No more downloading spreadsheets or begging for updates. As Subcontractors submit Change Order Requests in Clearstory, your dashboard updates automatically. You always know what’s pending, approved, rejected, or revised across every trade on the job.

  • One dashboard includes every trade’s CORs
  • Auto-updates as Subcontractors submit, no chasing down emails
  • Filter by status to spot bottlenecks fast

Forecast With Confidence

Every Change Order can be reviewed, commented on, and tagged with a PCO number so it’s always tied to your budget and forecast. Get clear visibility into pending risk without waiting for final numbers to share with the client.

  • Tag CORs with PCOs to track real cost exposure
  • Catch unapproved work before it impacts your budget
  • See risk early before it erodes fees and margins
  • Identify patterns to avoid those same pitfalls setbacks while planning new projects

Standardized COR Format

Whether you’re reviewing drywall, electrical, or HVAC, every COR appears in the same clear format. No more deciphering spreadsheets or PDFs. Backup, photos, and notes are all in one place and easy to access and audit.

  • One clean format, no matter the trade
  • Backup docs, photos, notes all in one spot
  • Review and audit without digging through emails

Change Order Days Aging and Status Insights

See how long CORs have been sitting in review, waiting on a response, or stuck with the GC or Subcontractor. Use aging filters to drive urgency, eliminate bottlenecks, and spot issues early to keep projects moving.

  • See what’s stuck and who’s holding it up
  • Filter by days aging to drive accountability
  • Keep approvals moving and billing on track

Roll-Up Views by Project or Portfolio

Drill down into a single job or roll up exposure across your entire project list. Filter by project, trade, status, or days aging so you can prioritize where attention is needed most.

  • Spot trends across jobs before they escalate
  • Quickly identify trades or projects holding the most open Change Order exposure
  • Surface risk and focus where it matters

How Clayco Deployed Clearstory to Eliminate Change Order Risk from the Business

Clearstory’s live Change Order Log has helped Clayco reduce Change Order risk, eliminate blind spots across Subcontractor costs, improve forecasting accuracy, and align project teams with real-time visibility.

“Since deploying Clearstory, we have seen a substantial reduction of the overall potential change management risk to the organization. Having a consistent process for all of our project teams that provides visibility and reduces turnaround time is a great indicator of ROI.”

FAQs

How do Subcontractors submit their CORs into Clearstory? If you can send an email, you can use Clearstory. Subcontractors log in, add CORs and backup with a simple click, and instantly notify your team. No training required. Most start using it on day one.

Does this replace my project management or ERP system? No. Clearstory is designed to work alongside your existing systems. It gives you the clean, standardized Subcontractor COR and T&M Tag data that those systems often miss, all in real time.

Can I export the COR log or share it with my internal team? Yes. You can export the full COR log to Excel or share a live link with executives, owners, or finance to keep everyone aligned and up to date in real time.

What if some subs still want to submit CORs via email? You can still log email-based CORs to maintain a complete record. But many GCs have successfully required digital COR submissions using Clearstory without friction.